PRAZ Registration in Zimbabwe: Requirements, Categories and Renewal

If you want to supply goods or services to government ministries, local authorities or state entities, your business must be registered with the Procurement Regulatory Authority of Zimbabwe (PRAZ). Registration is a requirement for taking part in public procurement, and it is done per category of goods or services.

Documents you need

For a company, PRAZ typically asks for:

• Certificate of incorporation
• CR6 (list of directors) and other company registration documents
• Constitution (or memorandum and articles of association for older companies)
• Company profile
• Copies of directors’ IDs
• Head office and local physical address
• Details of local and foreign shareholding
• Proof of payment of the registration processing fee for each category

Partnerships and other entities supply their partnership agreement or founding document and a list of partners instead.

Choosing your categories

PRAZ registers suppliers by category — for example IT services, construction, stationery or cleaning. You can apply for more than one category if you can show capacity to supply each, but every category is a separate application with its own non-refundable fee. If your exact category isn’t listed, you are registered under a general category.

Validity and renewal

Approved suppliers stay on the list for their category until 31 December each year and must renew for the following year. Plan the renewal before year end so you don’t miss early-year tenders.

What else a tender will ask for

PRAZ registration gets you on the list. To actually win a bid you will usually also need:

• A valid tax clearance certificate (ITF263) — without one, 30% withholding tax can be deducted from payments
• A current NSSA compliance certificate
• An up-to-date CR6 and company documents

Step by step

1. Choose your category or categories based on what you can actually supply.
2. Gather your company documents and check they are current — especially your CR6.
3. Pay the processing fee for each category and keep each proof of payment separate.
4. Submit the online application and upload the documents.
5. Once verified, PRAZ issues your registration certificate.
6. Diarise the renewal before 31 December.

Checking a PRAZ certificate

PRAZ registration certificates are issued under the Public Procurement and Disposal of Public Assets (General) Regulations, 2018. Each certificate shows the category, issue and expiry dates and a verification code, which procuring entities can use to confirm the certificate is genuine on PRAZ’s electronic Government Procurement (eGP) system. Make sure the company name and category on your certificate match your bid exactly.

Common mistakes

• Choosing the wrong category. Tenders are matched to categories — registering under the wrong one can make you ineligible.
• Out-of-date company documents. If your directors have changed, file a new CR6 first.
• Reusing a payment receipt. Each category needs its own proof of payment.
• Leaving renewal until January. Tenders don’t wait for your renewal to come through.

Renewal checklist

• Confirm your categories are still the right ones
• Check your company documents and CR6 are current
• Make sure your tax clearance and NSSA certificate are valid
• Pay the processing fee per category and submit before year end

This guide is general information, not legal or tax advice. Rules and fees change — confirm the current position with the relevant authority or ask us before you act.